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PRIVACY POLICY

Last updated: 19th June 2025

East Herts Gamers ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and store your information when you visit our website or interact with our community.

By using this website, you consent to the practices outlined below.

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1. Information We Collect

We may collect the following types of personal information:

  • Contact Information: such as your name, email address or phone number if you submit a form or sign up for updates.

  • Photos and Videos: Images taken during club events may be published on the website or our social media pages. We will always aim to seek permission when individuals are clearly identifiable.

  • Technical Data: such as your IP address, browser type, and pages visited. This is collected automatically through cookies and analytics tools to help us improve the site.

 

2. How We Use Your Information

We use your information to:

  • Respond to your enquiries and messages

  • Organise and promote East Herts Gamers events

  • Share updates, newsletters or announcements (only if you've opted in)

  • Improve our website performance and user experience

We do not sell or rent your data to third parties.

 

3. Cookies and Analytics

Our site may use cookies—small data files stored on your device—to enhance your browsing experience and help us understand how visitors use the site.

You can manage or block cookies through your browser settings. Blocking cookies may affect the functionality of some website features.

 

4. Data Sharing

We may share your information with trusted third-party providers only for necessary services like:

  • Website hosting

  • Email newsletter distribution

  • Analytics services

These providers are required to keep your data secure and use it only for the purpose we’ve agreed.

 

5. Photographs and Consent

Photographs taken at events may be shared online or in marketing materials. If you appear in a photo and would like it removed, please contact us and we will take it down as soon as possible.

 

6. Data Retention

We only keep your personal information for as long as necessary for the purposes it was collected, unless a longer retention period is required by law.

 

7. Your Rights

Under UK data protection law (including the UK GDPR), you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Withdraw consent to receive marketing communications

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at [insert contact email].

 

8. Children’s Privacy

We welcome gamers of all ages, but our website is not intended to collect data from children under 13. Any data collected from under-18s will be with the knowledge or consent of a parent or guardian where appropriate.

 

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last updated" date.

 

10. Contact Us

If you have questions about this Privacy Policy or wish to make a data request, please contact us.

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